To provide our clients with board and executive search and assessment services, Jon Martin & Associates Inc. processes information relating to individuals (referred to as “Personal Information”) which typically includes information in a standard curriculum vitae (e.g., name, address, telephone number, e-mail address, employment history, degree(s) and other qualifications, languages and other skills). It may also include other candidate information (only to the extent allowed by law), such as compensation details, a record of our contact history with you and comments from third parties. Our records derive from information collected directly from you, publicly available sources and third parties.
We will use Personal Information to contact you about board and executive search, or assessment assignments conducted for our clients that involve the identification, evaluation and/or selection of qualified candidates. In addition, we may also collect demographic information about you to assist our clients in addressing their diversity needs. Depending on how far your candidacy progresses, we will verify the accuracy of Personal Information with regard to academic and professional qualifications, skills and credentials, work performance, and check or confirm references. We understand the sensitive nature of this endeavor, and we will not speak to your current employer without your express permission, but if there is any other individual we should not contact, please inform the consultant with whom you are working.
Your information is maintained on our firm’s database which is secure and accessible only to employees and approved associates. Outside the Jon Martin & Associates Inc. network, your information may also be disclosed on a confidential basis to (a) clients who will also need to process your information for the purposes we have described in this Data Privacy Notice and Consent Form (“Privacy Notice”); (b) third parties when required by law; and (c) service providers, but only to the extent necessary to perform work directed by us (such as security services, Web hosting, background checking and other administrative services).
Transfer of Personal Information
The recipients of Personal Information (and the servers that hold your information) may be located in jurisdictions outside your home jurisdiction that may have data privacy laws that do not provide the same level of protection. Jon Martin & Associates Inc. is committed to protecting your information, and we will take appropriate technical, organizational and legal measures to secure your Personal Information. Please be assured that we do not sell your information to third parties or use the information for purposes that are incompatible with those set forth here.
You have the right to withdraw your consent at any time or to access and request that we rectify or remove your record from our system(s). When asked to remove a record from our database, Jon Martin & Associates Inc. will retain minimal Personal Information in order to prevent future contact, to keep a record of the information disclosed to our clients and to preserve Jon Martin & Associates Inc.’s interests in accordance with any applicable legal requirements. Jon Martin & Associates Inc. will comply with any request as required by law.